Executive Assistant to the CEO

Over de functie

As a fulltime Executive Assistant, you are amongst others responsible for the following tasks:

• Managing a complex calendar across multiple time zones, ensuring realistic and structured planning;
• Acting as gatekeeper for inbox communication, identifying priorities and redirecting where needed;
• Coordinating meetings and ensuring preparation materials are available on time;
• Supporting the structuring of meeting documentation (without owning content);
• Aligning with key internal stakeholders to maintain rhythm and processes;
• Coordinating international travel and related logistics;
• Managing expenses, approvals and administrative follow-ups;
• Providing day-to-day operational support and handling practical matters.

The role is primarily focused on direct support to the CEO, with approximately 20–25% involvement in supporting another C-level executive. You operate close to the business, with direct exposure to senior leadership, while ensuring everything behind the scenes runs seamlessly.

Het bedrijf

• Our client is a fast-growing, technology-driven scale-up operating in an international environment;
• The organisation focuses on innovation, speed and collaboration, with teams across multiple locations and time zones;
• Despite its growth, the structure remains compact and agile, with short lines of communication and a strong sense of ownership;
• The office is part of a modern, tech-driven campus environment designed to support accessibility and collaboration;
• You will be part of an international team culture where professionalism and a down-to-earth mindset come together.

Wie ben jij

Required

• Experience in an Executive Assistant or comparable support role;
• Strong organisational and planning capabilities;
• Ability to manage shifting priorities and complex schedules;
• Comfortable working in an international environment;
• Strong communication skills and a high level of discretion;
• A proactive, structured and service-oriented way of working.

Competencies

• You bring structure and maintain a clear overview;
• You anticipate needs and act independently;
• You work accurately and with strong attention to detail;
• You are reliable and consistent in your approach;
• You understand timing, context and stakeholder dynamics.

Het aanbod

The organisation offers a competitive and well-rounded package:

• Salary between €50,000 and €55,000 gross annually (based on full-time, including holiday allowance);
• Equity (stock options) package (vesting over multiple years);
• Fully employer-funded pension contribution (non-contributory);
• Lease a bike programme;
• Equipment and IT provided;
• Wellness benefits (including fitness, ClassPass and OpenUp platform);
• Excellent travel and commuting arrangements;
• 25 holidays plus additional company-wide days;
• Hybrid working model with a balance between remote work and on-site presence;
• Regular presence required in the Eindhoven region, depending on business needs;
• Travel for business purposes is fully facilitated;
• Future flexibility to work from an additional Amsterdam office location.